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Admin Assistant IV

Admin Assistant IV

Position Type 
Full Time
Requisition ID 
# of Openings 
Job Locations 
US-TX-Fort Worth
Posted Date 

More information about this job


We recently hired a new Chief Financial Officer and we are seeking an administrative assistant to support her.  

Duties & Responsibilities

In this role you will:

  • Manage complex schedules and coordinate internal and external meetings utilizing multiple calendars, often balancing very strict time demands, and anticipating problems and conflicts in advance
  • Ensure that the CFO is provided with timely, accurate information and documentation for meetings and presentations
  • Interact with a variety of people including internal leadership, executives, and high level representatives of external organizations
  • Coordinate travel schedules and arrangements, collect required travel documentation; Prepare and processes expense reports; Ensure the timely processing of expenses for payment to Corporate credit card
  • Maintain an organized system of tracking, monitoring and prioritizing tasks and projects
  • Prepare communications, emails, letters, and memoranda and perform basic administrative tasks, e.g. photocopying, filing, faxing
  • Handle a heavy volume of phone calls
  • Maintain proper recordkeeping and filing system for all work
  • Handle highly confidential information and maintain confidentiality

Education & Experience

To be considered for this role you must have:

  • Minimum of five years of experience supporting an C-Suite executive in preferable in a publicly held company, bachelor's degree preferred
  • High level proficiency in Microsoft software applications, especially PowerPoint
  • Ability to take initiative, anticipate needs, and take actions in advance; Must be a self-starter with the ability to work under pressure and with minimal supervision
  • Professional communication skills and highly developed people skills; excellent verbal and written communication skills; strong business writing skills
  • Detail orientation, ability to multi task, experience handling highly confidential information, and demonstrated organizational skills