• Admin Assistant to the Chief Financial Officer

    Requisition ID 2018-7966
    Posted Date 1 week ago(5/14/2018 10:54 AM)
    Position Type
    Full Time
    # of Openings
    Job Locations
    US-TX-Fort Worth
  • Overview

    We recently hired a new Chief Financial Officer and we are seeking an administrative assistant to support her.  

    Duties & Responsibilities

    In this role you will:

    • Manage complex schedules and coordinate internal and external meetings utilizing multiple calendars, often balancing very strict time demands, and anticipating problems and conflicts in advance
    • Ensure that the CFO is provided with timely, accurate information and documentation for meetings and presentations
    • Interact with a variety of people including internal leadership, executives, and high level representatives of external organizations
    • Coordinate travel schedules and arrangements, collect required travel documentation; Prepare and processes expense reports; Ensure the timely processing of expenses for payment to Corporate credit card
    • Maintain an organized system of tracking, monitoring and prioritizing tasks and projects
    • Prepare communications, emails, letters, and memoranda and perform basic administrative tasks, e.g. photocopying, filing, faxing
    • Handle a heavy volume of phone calls
    • Maintain proper recordkeeping and filing system for all work
    • Handle highly confidential information and maintain confidentiality

    Education & Experience

    To be considered for this role you must have:

    • Minimum of five years of experience supporting an C-Suite executive in preferable in a publicly held company, bachelor's degree preferred
    • High level proficiency in Microsoft software applications, especially PowerPoint
    • Ability to take initiative, anticipate needs, and take actions in advance; Must be a self-starter with the ability to work under pressure and with minimal supervision
    • Professional communication skills and highly developed people skills; excellent verbal and written communication skills; strong business writing skills
    • Detail orientation, ability to multi task, experience handling highly confidential information, and demonstrated organizational skills
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